•          Set up a hotline number for employees, employees’ families, to call so that all parties know about the business situation and emergency plan.  You can also use multiple numbers for customers and partners if appropriate.  For this to be most effective, maintain an updated contact list, including mobile and home phone numbers and e-mail addresses, for all employees.

•             Protect your hardware, software, data records, employee records, etc.  Routinely back up these files to an off-site storage location.  Don’t forget to backup your phone system and voicemail.  Use a generator for supplying backup power to vital computer hardware and other mission-critical equipment.  At Boston Voice Networks we have large stockpile of phone systems and other telecom equipment, which can be used to quickly bring your service back up. 

•             Set up detailed plans for evacuation, and shelter-in-place plans.  Establish a backup location for your business and meeting place for all employees.

•             Assemble a crisis-management team and coordinate efforts with neighboring businesses and building management. Be aware that disasters affecting your suppliers also affect your business. Outline a plan for supply chain continuity for business essentials.

•             If you are not operating this weekend, we recommend that you shutdown and unplug from power source your phone system and forward the main number to a mobile line. This ensures that if your business is affected, you won’t need to deal with forwarding issue w hen the lines to your TelCo provider will be jammed with callers on Monday morning.

Stay Safe!

via www.tmcnet.com